Logistics and Purchasing Officer Jobs at Chem Chem Philanthropy & Safaris The mission of the Chem Chem Association, a non-profit organisation, is founded on the deep love and respect that our founders, Fabia and Nicolas, harbour for delicate ecosystem in Tanzania. It is this passion that they share with their guests, donors, community, family and friends so that in the future, the communities they work to protect will build an ever-stronger connection to the land and continue the meaningful work of the Association.
Logistics and Purchasing Officer Jobs at Chem Chem Philanthropy & Safaris
JOB DETAILS:
Responsible for:
Responsible for all day to day operations of the Logistics department. Assisting in financial aspects of the lodge, Quotes, stock control, purchasing, sales, transfers and liaison with all company suppliers.
KEY RESPONSIBILITIES
• Ensure all items for ALL departments purchased – recorded on the Inflow System Update and maintain ALL departments products list and pricing on Inflow System
• Communicate all stock issues to Operations Manager and Lodge Managers Manage driver schedules and ensure Arusha trip / re-supply days – smooth flow procedure
• Ensure transfer procedures are adhered to and kept in place
• Ensure purchase procedures are adhered to and kept in place Issue clearly itemised purchase orders to suppliers within agreed delivery periods
• Store rooms are kept neat and tidy, follow FIFO system
• Ensure issue control procedures are adhered to and kept in place
• Ensure product quality and good pricing – follow up suppliers and negotiate best pricing Follow up outstanding orders, incorrect invoices, TRA receipts or credit notes
• Get the best quotes and put on an excel spreadsheet and email to the relevant department.
• Query and investigate all stock discrepancies and over and under orders – communicate to Quality Assurance Manager Initiate modifications and further developments to storekeeping systems when and where necessary Monthly stock valuation and stock movement reports
• Receive goods, check against purchase order and invoice/delivery note, and ensure acceptable condition of goods
• Communicate all out of stock or unavailable stock items to management
• Fill out asset form for all new items purchased, save copy to Dropbox and send to Operations Manager.
DAILY DUTIES
• Sales orders to be completed timeously and correctly Purchase orders to be completed timeously and correctly
• Transfers to be completed timeously and correctly update all item/product information on Inflow
• Inspect store rooms and ensure cleanliness and FIFO system maintained Update Fuel issue sheets
• Update Gas issues sheets Update Water issues sheets
• Updated Maintenance issues sheets
• Process daily breakages / damages all departments on InFlow Process Customer Order History report.
Required Experience.
Qualifications, Knowledge, and Skills
• University degree in supply chain, procurement, business administration or other related field
• Required Work Experience: 4+ years’ experience including proven experience in executing procurements and logistics timely in a complex regulatory environment.
• Ability to work independently with strong problem-solving skills
• Fluent in English and Kiswahili with good verbal and written communication skills
• Ability to leverage interpersonal skills to establish rappor and develop relationships with all key stakeholders to track movement of goods and ensure receiving parties confirm quality of all received goods.
• Must be able to organize and manage large workloads and project priorities successfully.
• Experience with Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook, Teams, etc.).
| Work Hours | Â 8 |
| Experience in Months | Â 36 |
| Level of Education | Â Bachelor Degree |
Job application procedure
Interested candidates for any of the above positions should submit an application letter, a detailed copy of their CV, Names and contact information (Email addresses and telephone numbers) of three referees. The candidate must clearly indicate the title of the position applied for (as it appears in the advertisement) on the heading of the email. Application should be submitted to the Human Resources email [email protected] CC [email protected]Â