Jobs Opportunities at GIZ Junior Human Resources Specialist

Jobs Opportunities at GIZ Junior Human Resources Specialist As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. 

GIZ is looking for a smart individual who is self-motivated, friendly with excellent interpersonal skills to fill the position of Junior Human Resources Specialist.

Jobs Opportunities at GIZ Junior Human Resources Specialist

Duty station	Dar es Salaam
Fixed term	contract
Job location	Band 3

Responsibilities & Tasks Personnel recruitment

• Assists in drawing up job descriptions and requirement profiles.
• Assists with recruiting (identifies existing GIZ HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online  media)
• Assists with shortlisting incoming applications based on requirements or hiring criteria, gets references.
• Assists in organising the selection process (e.g. interviews) 
• Assists with notification of unsuccessful applicants, documents the selection process,  archives the documentation and enters the data in existing HRM systems. 

Conditions of employment and HR support

• (in consultation with the Head of HR) draws up the appropriate contract based on  national labour law 
• Assists with all other organisational and administrative processing stages, e.g. monthly update of entries in SAP HR application for national personnel 
• In consultation with the HR specialist, updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, labour law etc.) 
• Support with Administration of Payroll entries in consultation with HR Specialist/ Head of HR

HR instruments and procedures

• Assists in implementing policies for national personnel. 
• is involved in HRM for national personnel. 
• Assists with formulating and updating a wide range of HR information materials (for new staff or for the employment manual)
• Assists with developing HR procedures and instruments. 
• Assists in organising the evaluation process (information on schedule for the staff  assessment and development talks, filing forms, monitoring documentation on  qualification requirements and professional development etc.)
• Assists with training materials (including producing materials or planning rooms for  induction events for new staff)

Permit procurement

• Applies for and follows up on residence permits for Interns, seconded staff and locally.  employed foreign staff members.
• Based on national labour law and the material and formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.) 

• Assists with all other organisational and administrative processing stages, e.g. monthly update of entries in SAP HR application for national personnel 

Common portal administration

• Assists and advises the Head of HR in implementing the country-specific Common Portal Project
• Coordinates and maintains the work of the Common Portal 
• Acts as a central contact person between the staff and portal administration team at GIZ India ▪         updates staff and programme information on the common portal for relevant functions  ▪         Carries out introduction of common portal for new staff.
• Ensures the cooperation with relevant unit in GIZ India, GIZ HQ trains and advises programme administrators to support programme staff in using the  port
• Ensure a smooth running of the office of the principal health officer (PHO) of the EAC Secretariat through the establishment of a sustainable office management system.
• Ensure EAC standards are adhered to in all operations under the responsibility of the PHO.
• Ensure relevant information from the office of the PHO is communicated on time to the relevant internal and external stakeholders. 
• Ensure relevant information for the PHO (reporting) is collected and compiled following clear and adequate timelines. 
• Establish and regularly update the annual plan of tasks and calendar of the PHO (in close coordination with the PHO)
• Ensure that all relevant information is documented, share with the designated colleagues, and electronically filled.

Required qualifications, competences, and experience.

• BA in business administration, university degree in law or sociology (if possible, with a focus on HR management) or comparable degree
• initial experience (internship or similar) in this area
• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• basic knowledge of national labour and social law 
• basic knowledge of HR management, initial work experience desirable
• good knowledge of the European language widely used in the country, ideally a knowledge of German. • strictly confidential handling of all HR issues
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management. 

Applications:

Only internal GIZ candidates (use GIZ email) should send their letter of application together with the CV and copies of academic certificates by email to [email protected].

Please use the subject line “Junior Human Resources Specialist”.

Closing date for submission: 15.09.2023

Only shortlisted candidates will be contacted.

GIZ Tanzania is an equal opportunities employer and encourages applications from all qualified and eligible candidates regardless of their gender, origin, religion/belief, disability or any other minority group.